How we use your information
Last updated 10 November 2026
Who we are
The Fox is a trading name of Wearethefox Limited (company number 14652639), registered office 1 Beauchamp Court, 10 Victors Way, Barnet, EN5 5TZ. We are the controller of the personal information described here. Contact: hello@the-fox.com.
What we collect
- Enquiry details you send us: name, email, phone if given, company, the occasion and number of guests.
- Booking details: guest names, dietary and access requirements, billing details and correspondence.
- Basic technical information our hosting provider records when you visit the site, such as IP address and browser type.
Why we use it and our lawful basis
- To reply to enquiries and arrange bookings: steps taken at your request before a contract, and performance of a contract.
- To pass guest names and dietary or access needs to the venue for your day: performance of a contract, and your consent where the information concerns health.
- To keep accounting and tax records: legal obligation.
- To keep the website secure and working: legitimate interests.
Who we share it with
The venue hosting your day, where needed to admit and look after your party; our email, hosting and accounting providers; and our professional advisers. We do not sell personal information and we do not use it for third party marketing.
How long we keep it
Enquiries that do not become bookings are deleted within 12 months. Booking and invoicing records are kept for six years after the end of the financial year, as required for tax purposes.
International transfers
Some of our providers may process information outside the UK. Where they do, we rely on UK adequacy regulations or approved contractual safeguards.
Your rights
You can ask us for a copy of your information, to correct it, to delete it, to restrict or object to its use, and to receive it in a portable form. Email hello@the-fox.com. You also have the right to complain to the Information Commissioner's Office at ico.org.uk.
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